Similar to identity theft, this type of fraud happens when an unauthorized individual gain access through online banking applications, capturing the account information to create and write bad checks.
Account-centric enterprise content management solutions allow users to access account holder information based on their account numbers.
An adverse action notice is a document sent to a loan applicant stating a bank’s rationale for denying a loan. It may also contain a counteroffer, such as a lesser amount or a request for an approved co-borrower.
The term “aging exceptions” refers to a group of critical exceptions that have not been resolved within a reasonable amount of time.
Altered check fraud occurs when a fraudster changes the amounts and Payee from a stolen check.
API is short for “application programming interface.” Technology companies like Alogent rely on APIs to connect multiple software applications, thereby enabling a two-way exchange of information to support users’ needs.
Audit and exam prep is a process that financial institutions go through in order to adequately prepare for upcoming audits and exams.
An authorized signer form is a document that allows an account holder to grant a range of clearance levels to individuals to perform certain functions within a bank account.

Entity documents are used by banks and credit unions for several purposes, such as:

  • Verifying that a business or organization exists
  • Ensuring that necessary documents have been properly filed by the entity
  • Determining which individuals have the authority to establish an account or apply for a commercial loan on behalf of the entity

Examples of Entity Documents

Entity documents may vary based on the type of organization. For example, these may include:

Additionally, authority documents may specify who can grant collateral and sign for a loan, as well as how many authorized borrowers’ signatures are needed to consummate the loan. The documents are typically filed with the Secretary of State in the state in which the entity was formed.

Check with your legal and compliance teams for clarity on what types of entity documents are necessary for each type of organization.

Initial & Ongoing Entity Document Tracking for Commercial Loans

When a business initially applies for a commercial loan, the bank or credit union confirms that the applicant represents a legal entity. The applicant is asked to supply necessary entity documentation (as noted above). The financial institution also conducts a search with the pertinent Secretary of State to confirm that the entity is in good standing.

Because states mandate that entities must renew their standing from time to time, banks and credit unions usually perform ongoing entity document monitoring as well. Processes vary from institution to institution but may include:

  • Searching the business records of their respective Secretary of State to ensure that the entity has not dissolved
  • Requiring updated operating agreements or bylaws from commercial customers and members
  • Requiring proof that commercial loan borrowers filed their renewal documents with the Secretary of State to continue the entity and business name

Commercial Loan Management Resources

For more information about commercial loan management in the banking industry, be sure to check out our extensive resource library with free spreadsheets, whitepapers, and eBooks.

Browse our banking definitions page for more terminology.

Explore more resources

Exception Management & Notice Letters in Banking

Financial institutions track a variety of information, documents, and actions in an effort to avoid risk and support compliance. Keeping exceptions to a minimum is a worthy goal, but doing so requires a proactive approach, efficient processes, and reliable...
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